Frequently Asked Questions

Documents

Please prepare the required documents as mentioned through this website. 

Please refer to the section about requirements on this website.

No, IISMA will only issue letters of nomination for awardees. Other additional documents should be prepared by the awardees independently.

Awardees are required to prepare and submit all administrative documents before, during, and after the mobility program. Information on the required documents will be provided on IISMA’s monitoring and evaluation platform.

The letter of statement that is signed by the Head of the International Affairs Office / Head of Foreign Cooperation / Higher officials on behalf of the Vice Chancellor for Academic Affairs per student.

No. Awardees are allowed to use e-meterai

Registration: Technicalities

Yes. The minimum language proficiency and GPA requirements required by each host university can be accessed in the host university section.

No, IISMA only accepts language certificate that are in line with the requirements provided on this website and the IISMA guidelines.

No, TOEFL ITP is not accepted.

The interview questions are related to the relevant qualifications that awardees must posses to represent IISMA’s visions and missions. 

You can only choose two universities in one application.

Registration: Beyond Technicalities

Each host university may set its own quota, but this information is neither shared with IISMA nor released to the public.

Students who have participated in any form of in-person international exchange program during their undergraduate degree are not eligible for the IISMA program. This restriction applies to short courses, summer programs, internships, student exchange, and other similar programs.

Yes, but if they are awarded the IISMA scholarship, they cannot be actively in receipt of any other scholarship during the course of the IISMA program.
 

Registration: Post Acceptance

Yes, there will. More information will be provided soon.

Yes. A draft contract will be offered to the awardees immediately after their acceptance announcement.

Yes. Penalties are given on a case-by-case basis. Unreasonable cases will also impact home university involvement in future IISMA programs.

No. IISMA will send out awardee nominees to the host university. The awardees themselves will take responsibility to follow every aspect of the host university’s admission procedure.

No, but you must fulfill all of the host university’s language proficiency requirements.

Scholarship Grant and Coverage: Technicalities

The scholarship will cover registration fee, tuition fee, settlement allowance, transportation fee, visa application fee, health insurance fee, living allowance, COVID-19 (PCR) tests and quarantine fee. 

The awardees will pay accommodation costs from their living allowance.

The scholarship payment follows a reimbursement system, except for the settlement and living allowances. The funds will be distributed following completion by the awardees of all the IISMA terms and conditions.

The funds will be transferred to each awardee’s BRI or, for those living in Aceh, BSI bank account. Awardees who do not have accounts in either of these required banks are encouraged to open one as soon as possible.

If the awardee has an overseas bank account, they will receive the second living allowance in that account. This option is only available to awardees who have previously informed IISMA of their overseas bank account.

It will take at least 21 working days following completion and submission of all the required documents. Reimbursements will be processed collectively for each host university, not to individual students.

Please confirm this with your home university. You must be an ACTIVE student enrolled at your home university in order to participate in IISMA.

The IISMA scholarship covers tuition fees payable to the host university. Each awardee’s tuition fee obligations to their home university are subject to the policies and bylaws of their respective home universities.
 
 
 
 
 

The allowances are typically distributed every three months, but this number depends on the duration of your exchange program at the host university.

The amount depends on the duration of the exchange program at the host university as set by IISMA.

Scholarship Grant and Coverage: Beyond Technicalities

You are expected to pay every other fees that are not covered by the IISMA scholarship. More information on this will be given during the program orientation.

This depends on the urgency and the awardee’s condition.

While IISMA is unable to provide a guarantee, the living allowance in the IISMA scholarship is carefully calculated and set in accordance with the standard costs of living in each country of the IISMA host universities.

Awardees who disagree with the amount of their living allowances are welcome to withdraw from the IISMA program.

Awardees are not allowed to seek or receive sponsorship from third parties affiliated with certain companies or organizations. However, they are free to obtain funding from their home universities.
 

This depends on the awardees’ punctuality. The scholarship will only be disbursed after all the required documents have been completed and submitted by all the awardees attending the same host university.

Passport

Please refer to the nearest immigration office.

If you need documents from your home university, then please get directly in contact with your university’s international office.

It is recommended for you to renew your passport. IISMA Awardees are obligated to have passport with minimum expiration date 6 months after the program ends. Please refer to the requirements stated in each host countries. 

Visa

Please refer to the visa requirements of the country of your host university.

Please refer to the relevant institution.

As soon as possible. Awardees who are unable to fulfill the required documents in a timely manner will not qualify for the IISMA Program.

Please consult your host university, the immigration or visa authority, and the relevant institutions.

As a rule, no. Visa applications are the individual responsibility of each awardee.

You can choose to use the services of a third party for your visa application, but please note that IISMA does not bear the fees incurred for any such service.

Please refer to the requirements of the immigration or visa authority and the police department.

Credit Recognition: Registration Period

No. In fact, all IISMA awardees must take courses from different majors, departments, programs, or concentrations at the host universities.

No. IISMA awardees are obliged to convert the credits earned from the courses taken at the host universities.

Please consult with the medical faculty at your home university.

Credit Recognition: Post Awardee Acceptance

Each faculty or department at a university may have different understandings of the conversion of course credits earned from courses taken abroad. Please consult directly with the faculty leadership at your home university.

Each awardee has to take three-to-four (3–4) courses offered at the host university.

Your final grades will be taken from the academic transcript issued by your host university and the result of your completion of assignments at SPADADIKTI. For the conversion of these grades, you may consult with the international office at your home university or your faculty leadership.

COVID-19: Pre-Departure

Yes. International travel depends entirely on the health and safety regulations both in Indonesia and your host country.

All awardees must have received two shots, in other words one full dose, of an approved COVID-19 vaccine. Please note that your host university or country may impose extra requirements, such as the obligation to have received one vaccination booster shot.

The international travel regulations are updated very quickly and frequently. Please be updated and in contact with the relevant authorities.

IISMA will take a decision on this according to the development of the situations and inform the awardees.

COVID-19: During the Program

Each awardee is responsible for their own health and wellbeing. Health costs incurred outside the IISMA insurance coverage shall be borne by the awardee personally.

Each host country may set its own quarantine rules – you are obliged to follow all of them. Please note that IISMA only covers quarantine costs if an awardee can provide documentary evidence that such quarantine is required on the state or provincial level of the host country.

COVID-19: Arrival to Indonesia

Miscellaneous

Health insurance is organized collectively as a batch for each host university in one IISMA exchange period. If this insurance fees are included in the education fund package, then you are not required to arrange for health insurance by yourself.

You are free to choose your own insurance plan, but required to pick the lowest premium value for that plan. Your host university will consult with an IISMA coordinator to make sure that the insurance costs can be refunded.

No. IISMA is only open for students attending higher education institutions under DIKTI.

Please consult with your home university. In principle, all awardees must comply with all IISMA timeline and requirements before, during, and after the exchange program. If you fail to follow a predetermined timeline, then you will be asked to resign from the IISMA program.

Yes. There will be a mandatory pre-departure briefing for students who are departing to their host countries.

No. Therefore, you must prepare well for your departure and make sure all the international travel requirements are met.

You are not allowed to take any academic load at your home university while participating in the IISMA program. In principle, all awardees must comply with all IISMA timeline and requirements before, during, and after the exchange program. If you fail to follow a predetermined timeline, then you will be asked to resign from the IISMA program.

Yes. You are subject to academic and non-academic obligations set by both IISMA and your host university.

The length may differ according to each host university. The IISMA exchange program is set for a duration based on the agreement between IISMA and your host university.

No. Classroom learning is expected to take place in person.

You must conduct adequate research to prepare for weather and climate differences at your host country.

This depends. In order to minimize the effects of culture shock, you are strongly encouraged to conduct preliminary research about the host country before departure.

Your host university may provide language training facilities, which may be of use if you want to learn the local language, free of charge. Please consult with your host university.

You will be part of the IISMA alumni network, comprising the best students across Indonesia that are expected to lead the country and become exemplary figures for the current and next generations.

You are allowed to accept invitations to speak on these events about your experience with the IISMA program, but you are not allowed to take financial remuneration or honoraria of any kind from these events.

Yes, as long as you provide documentation in support of your claim of residence outside Jakarta or the city of your home university, for example a Kartu Tanda Penduduk (KTP).

Address
Kompleks Kementerian Pendidikan, Kebudayaan, Riset, dan Teknologi. Gedung D Lantai 18, Jalan Jenderal Sudirman, Pintu Satu, Senayan, Jakarta, Indonesia 10270

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